Apostolic Signatura, Instructions for Compiling the Annual Report on the State and Activity of the Tribunal, 10 November 2016, with Report.


INSTRUCTIONS FOR COMPILING THE ANNUAL REPORT ON THE STATE AND ACTIVITY OF THE TRIBUNAL

General Instructions

1. Each year in the month of January, the Judicial Vicar is to send in to the Apostolic Signatura an accurate and complete Annual Report, without awaiting any prompting from the Apostolic Signatura. The form for the Annual Report, which should be kept in the tribunal archive, is to be used for this purpose.

2. Every tribunal must fill out the information sheet (p. 1-2) and Part I (p. 3-4).

3. Tribunals that judge in the first instance must also fill out Part II (p. 5, 6 or 7, 8), according to the nature of the tribunal (either Section C for diocesan/eparchial tribunals or Section D for interdiocesan/ intereparchial tribunals). If the tribunal does not judge cases in the first instance, do not complete (or submit) Part II.

4. Tribunals that judge in the second instance must also fill out Part III (p. 9-11). If the tribunal does not judge cases in the second instance, do not complete (or submit) Part III.

5. Tribunals competent to hear cases in the third or further instance, either by law or by pontifical commission, are to adapt Part III, mutatis mutandis, for reporting the activity of the tribunal in third or further instance.

6. If adequate space is lacking in a particular section, another sheet may be used to provide the requested information, or even the spaces found on pp. 2, 6, 8 and 11.

7. Before the Annual Report is submitted, it should be carefully reviewed by the Judicial Vicar, who is to sign and date the first page of the report, in attestation to its accuracy and completion.

8. The report may be filled out and saved as a “pdf” file, which then may be sent by email to the Apostolic Signatura (signatura@signatura.va). The report may also be submitted by fax (+39.06.69.99.75.53) or printed out and submitted in paper copy through the local Nunciature or hand-delivered to the Chancery of the Apostolic Signatura. However, only one copy of the report is to be submitted.

9. Every tribunal should keep a copy of the submitted report in its own archives, together with a copy of any observations made by the Apostolic Signatura on the occasion of its review of the annual report.

10. Instructions are given below to assist in the accurate compilation of the annual report, especially for those lines that may require particular attention.

Part I: Tribunal Ministers and Advocates

For each tribunal minister who exercises an office in a stable manner, fill in the appropriate line according to the indications on the report. Carefully note the following:

Since the offices of judicial vicar and adjunct judicial vicar are, by their nature, judicial offices, the names of these ministers are not to be repeated in the section reserved for judges.

If a minister does not have a degree in canon law and has received an indult from the Apostolic Signatura, the date of the indult as well as the time for which it was granted is to be indicated (e.g., 10 July 2015, 5 years). No other academic degrees are to be indicated.

Part II: The Activity of the Tribunal in the First Instance

Section B: Marriage Nullity Cases Handled by the Ordinary Process

Line 6: The number of cases pending at the beginning of the year should be the same as the number of cases pending at the end of the previous year. Any discrepancy should be explained in the space reserved for comments (p. 2).

Line 9: Indicate the number of sentences given in the year. This number is the sum of lines 9a and 9b.

Line 9a: Indicate the number of sentences given in favor of the bond, that is, a decision of non constat de nullitate on every ground joined.

Line 9b: Indicate the number of sentences given in favor of nullity, that is, a decision of constat de nullitate on at least one ground joined.

Line 9c: Indicate the grounds of nullity considered in the sentences, together with the number of the canon on which the decision is based.

In the boxes provided, indicate the number of decisions given on each ground of nullity, according to whether the decision was in favor of the bond or in favor of nullity.

Line 11: Indicate only the complaints of nullity introduced before the tribunal of first instance and decided in the current year, as well as the outcome, whether affirmative (Accepted) or negative (Rejected).

Line 13: Indicate the number of cases pending at the end of the year. This is the sum of Lines 6, 7, 8 minus the sum of Lines 9, 12a, 12b.

Section C: Marriage Nullity Cases Handled by the Briefer Process – For Diocesan/ Eparchial Tribunals Only

Line 14: The number of cases pending at the beginning of the year should be the same as the number of cases pending at the end of the previous year. Any discrepancy should be explained in the space reserved for comments (p. 2).

Line 16a: Indicate the grounds of nullity considered in the sentences. In the boxes provided, indicate the number of decisions given on each ground of nullity.

Line 17: Indicate the number of cases remitted to the ordinary process. This is reported in Line 8.

Line 18: Indicate the number of sentences appealed by the defender of the bond to the Bishop indicated in can. 1687, §3, MIDI / can. 1373, §3, MEMI and to the Roman Rota.

Line 19: Indicate the number of cases pending at the end of the year. This is the sum of Lines 14 and 15 minus the sum of Lines 16 and 17.

Section D: Marriage Nullity Cases Handled by the Briefer Process – For Interdiocesan/ Intereparchial Tribunals Only

See instructions for Section C, except for:

Line 16b: Indicate the Bishops who issued the sentence (e.g., Archbishop of X, Bishop of Y, etc.). In the boxes provided, indicate the number of sentences issued by each Bishop.

Section E: Marriage Nullity Cases Handled by the Documentary Process

General observation: Since the Annual Report deals with the judicial activity of tribunals, cases in which an administrative procedure was used to make “lack of form” determinations (cf. Authentic Interpretation of 26 June 1984) are not to be reported.

Neither should other administrative cases, such as those dealing with the dissolution of the bond of marriage (e.g., Pauline privilege, privilege of the faith, super rato), be listed on this report.

Section G: Causes of Rights and Section H: Penal Cases

General observation: For Sections G and H, a brief summary describing each case should be given (e.g., the object of the case, a citation of the pertinent canon(s), the decision of the judges, the status of any appeal). The space provided on the report may be used for this purpose.

Part III: The Activity of the Tribunal in the Second Instance

Section I: Marriage Nullity Cases Handled by the Ordinary Process

Line 30: The number of cases pending at the beginning of the year should be the same as the number of cases pending at the end of the previous year. Any discrepancy should be explained in the space reserved for comments (p. 2).

Line 33a: Indicate the grounds of nullity considered in the decrees. In the boxes provided, indicate the number of decisions given on each ground of nullity. Decrees of confirmation may not contain decisions in favor of the bond.

Lines 34-34c: See instructions for Lines 9-9c.

Line 34d: Indicate the number of first instance sentences in favor of nullity overturned by the second instance sentence. This means that the appellate tribunal decided in favor of the bond on every ground.

Line 34e: Indicate the number of first instance sentences in favor of the bond overturned by the second instance sentence. This means that the appellate tribunal decided in favor of the nullity on at least one ground.

Line 36: Indicate the complaints of nullity introduced before the tribunal of second instance, however they were proposed (principally, incidentally, against the first or second instance sentence or both) and decided in the current year, as well as the outcome, whether affirmative (Accepted) or negative (Rejected).

Line 38: Indicate the number of cases pending at the end of the year. This is the sum of Lines 30, 31, 32 minus the sum of Lines 33, 34, 37a, 37b.

Section J: Marriage Nullity Cases Handled by the Briefer Process

Line 39: The number of cases pending at the beginning of the year should be the same as the number of cases pending at the end of the previous year. Any discrepancy should be explained in the space reserved for comments (p. 2).

Line 41: Indicate the Bishop who issued the first instance sentence (e.g., Archbishop of X; Bishop of Y). In the appropriate box, indicate the number of sentences given by that Bishop against which an appeal has been introduced.

Line 44: Indicate the number of cases pending at the end of the year. This is the sum of Lines 39 and 40 minus the sum of Lines 42 and 43.

Section K: Marriage Nullity Cases Handled by the Documentary Process

Line 47: Indicate the individual grounds of nullity considered in each sentence. In the boxes provided, indicate the number of decisions given on each ground of nullity.

Section M: Causes of Rights and Section N: Penal Cases

General observation: For Sections M and N, a brief summary describing each case should be given (e.g., the object of the case, a citation of the pertinent canon(s), the decision of the judges, the status of any appeal). The space provided on the report may be used for this purpose.




Apostolic Signatura, Instructions for Compiling the Annual Report on the State and Activity of the Tribunal, 10 November 2016. Accessed 5 January 2020 at: http://www.vatican.va/roman_curia/tribunals/apost_signat/documents/rc_trib_apsig_doc_20161110_istruzioni-relatio_en.html




REPORT ON THE STATE AND ACTIVITY OF THE TRIBUNAL

For the Latin Church

For the year _______

Name of the Tribunal ________________________

Name of the Bishop Moderator ________________________

Address of the Tribunal ________________________

Nation ____________

Telephone number ____________ Fax number ____________

Email address ________________________

Tribunal website ________________________

Type of Tribunal:

- Diocesan or equivalent

- Interdiocesan

- Metropolitan

- ____________

Competent for:

- all causes

- all causes, except matrimonial causes

- only matrimonial causes

- ____________

The causes of the following particular Church(es) are judged in the first instance: _________________________________________________________________________________________________________________________________________\

___________________________________________________________________________________________________________________

The causes of the following tribunal(s) are judged in the second instance: _________________________________________________________________________________________________________________________________________\

___________________________________________________________________________________________________________________

The (local) appellate tribunal is: ________________________

________________________ (place, date) ________________________ (Judicial Vicar)

pg. 1

pg. 2
MATTERS WORTHY OF SPECIAL MENTION

The Judicial Vicar is asked to provide any pertinent information that, in his judgment, would be helpful in properly understanding this report. Any corrections in previous years’ reports should especially be noted, as well as the matters mentioned in n. II of the 30 July 2016 circular letter Inter munera. The space provided below may be used for this purpose.

pg. 2

pg. 3

PART I - TRIBUNAL MINISTERS AND ADVOCATES

[CLSA-DB NOTE: Columns for Judicial Vicar, Adjunct Judicial Vicar and Judges:] NAMES / STATUS: S = Priest, 
D = Deacon, 
L = Layperson / YEAR: Of birth / Of nomination / Academic Degree in Canon Law 
(or the date of dispensation and time for which it was granted)

I. JUDICIAL VICAR

____________ ______ ______ ______ ______

II. ADJUNCT JUDICIAL VICAR

1. ____________ ______ ______ ______ ______

2. ____________ ______ ______ ______ ______

III. JUDGES

1. ____________ ______ ______ ______ ______

2. ____________ ______ ______ ______ ______

3. ____________ ______ ______ ______ ______

4. ____________ ______ ______ ______ ______

5. ____________ ______ ______ ______ ______

6. ____________ ______ ______ ______ ______

7. ____________ ______ ______ ______ ______

8. ____________ ______ ______ ______ ______

9. ____________ ______ ______ ______ ______

10. ____________ ______ ______ ______ ______

11. ____________ ______ ______ ______ ______

12. ____________ ______ ______ ______ ______

13. ____________ ______ ______ ______ ______

14. ____________ ______ ______ ______ ______

15. ____________ ______ ______ ______ ______

[CLSA-DB NOTE: Columns for Auditors and Assessors:] NAMES / STATUS: S = Priest, 
D = Deacon, 
L = Layperson / YEAR: Of birth / Of nomination / Academic Degree in Canon Law

IV. AUDITORS AND ASSESSORS

1. ____________ ______ ______ ______ ______

2. ____________ ______ ______ ______ ______

3. ____________ ______ ______ ______ ______

4. ____________ ______ ______ ______ ______

5. ____________ ______ ______ ______ ______

6. ____________ ______ ______ ______ ______

7. ____________ ______ ______ ______ ______

8. ____________ ______ ______ ______ ______

pg. 3

pg. 4
[CLSA-DB NOTE: Columns for Defenders of the Bond and Promoters of Justice:] NAMES / STATUS: S = Priest, 
D = Deacon, 
L = Layperson / YEAR: Of birth / Of nomination / Academic Degree in Canon Law 
(or the date of dispensation and time for which it was granted)

V. DEFENDERS OF THE BOND

1. ____________ ______ ______ ______ ______

2. ____________ ______ ______ ______ ______

3. ____________ ______ ______ ______ ______

4. ____________ ______ ______ ______ ______

5. ____________ ______ ______ ______ ______

VI. PROMOTERS OF JUSTICE

1. ____________ ______ ______ ______ ______

2. ____________ ______ ______ ______ ______

[CLSA-DB NOTE: Columns for Moderator of the Tribunal Chancery, Other Notaries and Stable Advocates:] NAMES / YEAR: Of birth / Of nomination / Academic Degree in Canon Law

VII. MODERATOR OF THE TRIBUNAL CHANCERY

____________ ______ ______ ______

VIII. OTHER NOTARIES

1. ____________ ______ ______ ______

2. ____________ ______ ______ ______

IX. STABLE ADVOCATES

1. ____________ ______ ______ ______

2. ____________ ______ ______ ______

3. ____________ ______ ______ ______

[CLSA-DB NOTE: Columns for Other Advocates:] NAMES / YEAR: Of birth / Of approbation / Academic Degree in Canon Law

X. OTHER ADVOCATES

1. ____________ ______ ______ ______

2. ____________ ______ ______ ______

3. ____________ ______ ______ ______

4. ____________ ______ ______ ______

5. ____________ ______ ______ ______

6. ____________ ______ ______ ______

7. ____________ ______ ______ ______

8. ____________ ______ ______ ______

9. ____________ ______ ______ ______

pg. 4

pg. 5

PART II - The Activity of the Tribunal in the First Instance

A - ALL CAUSES OF MARRIAGE NULLITY

[CLSA-DB: To be given after each item on page:] Number

1 Libelli introduced and accepted this year 
______

2 Libelli rejected 
______

3 Causes admitted to the ordinary process 
______

4 Causes admitted to the briefer process 
______

5 Causes admitted to the documentary process 
______

B - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE ORDINARY PROCESS

6 Causes pending at the beginning of the year ______

7 Causes admitted this year (line 3)
 ______

8 Causes remitted from the briefer process (line 17) ______

9 Sentences issued ______

9a In favor of the bond ______

9b In favor of nullity ______

9c Grounds of nullity considered / In favor of the bond / In favor of nullity

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

10 Sentences appealed by the Defender of the Bond, To the Local Appellate Tribunal ______, To the Roman Rota ______

11 Complaints of nullity proposed, Accepted ______, Rejected ______

12 Causes abandoned

12a By renunciation ______

12b 
By abatement (peremption) ______

13 Causes pending at the end of the year ______

pg. 5

pg. 6
C - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE BRIEFER PROCESS BEFORE THE BISHOP (DIOCESAN TRIBUNALS ONLY)

[CLSA-DB: To be given after each item:] Number

14 Causes pending at the beginning of the year ______

15 Causes admitted this year (line 4) ______

16 
Sentences issued by the Bishop in favor of nullity ______

16a Grounds of nullity considered

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

17 Causes remitted to the ordinary process ______

18 Sentences appealed by the Defender of the Bond, To the Bishop mentioned in can. 1687, §3, MIDI ______, To the Roman Rota ______

19 Causes pending at the end of the year ______

pg. 6

pg. 7
D - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE BRIEFER PROCESS BEFORE THE BISHOP (INTERDIOCESAN TRIBUNALS ONLY)

[CLSA-DB: To be given after each item:] Number

14 Causes pending at the beginning of the year ______

Causes admitted this year (line 4) ______

Sentences issued by the Bishop in favor of nullity ______

16a Grounds of nullity considered

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

16b Bishops who issued the sentences

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

17 Causes remitted to the ordinary process ______

18 Sentences appealed by the Defender of the Bond, To the Bishop mentioned in can. 1687, §3, MIDI ______, To the Roman Rota ______

19 Causes pending at the end of the year ______

pg. 7

pg. 8
E - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE DOCUMENTARY PROCESS

[CLSA-DB: To be given after each item:] Number

20  Causes admitted this year (line 5)
 ______

21  Sentences issued in favor of nullity ______

22  Grounds of nullity considered

____________ ______

____________ ______

____________ ______

23  Sentences appealed by the Defender of the Bond 
 ______

F - CAUSES OF SEPARATION OF SPOUSES

24  Affirmative sentences ______

25  Negative sentences ______

G - RIGHTS CAUSES*

26  Causes ended through a sentence ______

27  Causes pending at the end of the year 
 ______

H - PENAL CAUSES*

28  Causes ended through a sentence ______

29  Causes pending at the end of the year ______


* The Judicial Vicar is asked to provide a brief descriptive summary of each case (e.g., object of the case, decision of the judges, status of any appeal). The space below may be used for this purpose.

pg. 8

pg. 9

PART III - The Activity of the Tribunal in the Second Instance

I - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE ORDINARY PROCESS

[CLSA-DB: To be given after each item:] Number

30 Causes pending at the beginning of the year ______

31 Causes received this year on appeal
 ______

32 Causes remitted from the briefer process ______

33 Decrees of confirmation ______

33a Grounds of nullity considered

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

34 Sentences issued ______

34a In favor of the bond ______

34b In favor of nullity ______

34c Grounds of nullity considered / In favor of the bond / In favor of nullity

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

____________ ______ ______

34d Sentences in favor of nullity overturned ______

34e Sentences in favor of the bond overturned ______

35 Sentences appealled by the Defender of the Bond ______

36 Complaints of nullity proposed, Accepted ______, Rejected ______

37 Causes abandoned

37a By renuntiation
 ______

37b By abatement (peremption) ______

38 Causes pending at the end of the year ______

pg. 9

pg. 10
J - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE BRIEFER PROCESS BEFORE THE BISHOP

[CLSA-DB: To be given after each item:] Number

39 Causes pending at the beginning of the year ______

40 Causes received this year on appeal ______

41 Bishops who issued the first instance sentences

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

42 Decrees of confirmation (appeals rejected in limine) ______

42a Grounds of nullity considered

____________ ______

____________ ______

____________ ______

____________ ______

____________ ______

43 Causes remitted to the ordinary process in the appellate grade ______

44 Causes pending at the end of the year ______

K - CAUSES OF MARRIAGE NULLITY HANDLED THROUGH THE DOCUMENTARY PROCESS

45 Causes remitted to the first instance tribunal for adjudication ______

46 Sentences confirmed ______

47 Grounds of nullity considered 


____________ ______

____________ ______

pg. 10

pg. 11
L - CAUSES OF SEPARATION OF SPOUSES

[CLSA-DB: To be given after each item:] Number

48  Affirmative sentences 
______

49  Negative sentences 
______

M - RIGHTS CAUSES*

50  Causes ended through a sentence 
______

51  Causes pending at the end of the year ______

N - PENAL CAUSES*

52  Causes ended through a sentence ______

53  Causes pending at the end of the year ______

* The Judicial Vicar is asked to provide a brief descriptive summary of each case (e.g., object of the case, decision of the judges, status of any appeal). The space below may be used for this purpose.




Report on the State and Activity of the Tribunal, For the Latin Church, 2016.